How to manage virtual desktop in Windows 11

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Multiple desktops, also known as virtual desktops, are great for keeping your work organized, especially if you’re working with small monitors or need to open too many tabs simultaneously. You can open different programs on each virtual desktop and yes you can create unlimited number of desktops. This makes it quite easy, quick and hassle-free to switch between desktops rather than tabs. Yes, Windows allows you to run multiple desktops on a single monitor. Let’s see how you can create, use and manage virtual desktops in Windows 11.

If you’ve ever used multiple desktops on your Windows PC, you might know how good it is. And if you haven’t used it yet because you think it might be awkward to handle them, this article may help. It is very easy to switch between desks if you know the way. Let’s start by learning how to create a virtual desktop in Windows 11.
How to create a virtual desktop in Windows 11.

It is very easy to create a new virtual office and manage several of them. In Windows 10, there was a little button on the far right of our taskbar to create a new desktop, which is how it looked back then.

Manage the virtual desktop like a pro in Windows 11

But, now in the latest Windows 11 there is a new black and white “Task view“in the taskbar, right next to the Find option. To create a new desktop, click on the Task View button and you will see the option to create a new desktop. Click on the + sign and your new desktop is created You can now open new tabs on this desktop You can create as many desktops as you want.

How to manage virtual desktop in Windows 11

Here are some tips and shortcut keys to help you manage and get the most out of your virtual desktops.

1]Win + Tab – Show all open virtual desktops

There are actually two ways to view all of your open virtual desktops: first by hovering your mouse cursor over the Task View icon and second by pressing Win + Tab on your keyboard. While the first method will only show you open desktops, the latter will also show active tabs open in those desktops. You will also see the numbers on each desk so you will know how many of them are open.

2]Win + Ctrl + D- Open a new desktop

While you can use the basic method and hover over the Task View icon and open a new desktop, shortcuts are always better, right? Win + Ctrl + D is the hotkey to open a new desktop instantly. Or you can also press Win + Tab and then click on New Desktop option.

TRICK: You can also change the keyboard shortcut to switch between virtual desktops.

3]Move tabs to another desktop

How to manage virtual desktop in Windows 11

You can move any of your open tabs to any of your open desktops or even to a new desktop. Press Win + Tab to view all open tabs, navigate to the tab you want to move, right click and click Move To. You will then see the options, select the desktop where you want to move the tab. You will also be able to display specific windows on all your desktops.

4]Capture your desks

Exactly like we did to move desktops, press Win + Tab to view all open desktops, navigate to the desktop you want to capture and right click. Select the Align Left or Align Right option and you’re done. You can check screenshot no-5 for the same.

5]Rename your offices

The default desktops are named Desk 1, Desk 2, etc., but you can rename them as you like. Hover your cursor over the task view to view all open tabs and navigate to the tab you want to rename and right click. Select the Rename option and give it whatever name you want.

6]Change the background of the open virtual desktop

To change the background of any of your virtual desktops, place your cursor over the Take View icon and navigate to the desktop whose background you want to change and right click. Select option Choose Background. This will take you straight to the personalization settings where you can change the background. Isn’t that fast?

7]Move your desks to the left or right

As we did to rename or change the background of our virtual desktops, hover the cursor over the Task View icon and click the desired option Move Left or Right. Alternatively, you can also use the keyboard shortcuts Alt + Shift + Left and Alt + Shift + Right.

8]View programs / tabs / applications open in a particular desktop

Now this is something very important. When we have multiple desktops open on our single monitor, we probably can’t remember which application or program is open on which desktop. So here’s the trick: press Win + Tab to show all open desktops, then hover over each desktop one by one and you will be able to see every open program / app or tab. Sorted out, right?

9]Close virtual desktops

It’s pretty straightforward. Hover your cursor over the Task View icon and press the Close button on the desktop you want to remove or close. Now if you are wondering if all the tabs and programs open on that particular desktop will also be closed, no. They will all be moved / merged to the previous desktop. For example, if you deleted desktop no-3, all your programs / tabs open on that desktop will automatically be moved to desktop no-2.

10]Multitasking

There is a multitasking setting on your Windows 10 PC where you can change the settings for virtual desktops. Go to Settings (Win + I) -> Systems–> Multitasking and click on Desktop computers. By default, the settings are saved in Only the desk that I use but, you can set each one to display on all desktops according to your own preferences.

How to get the most out of virtual offices?

Virtual desktops are one of the best additions to the Windows operating system. It is convenient for those who want to organize their tasks but do not have a multi-monitor setup. The best way to get the most out of virtual desktops is to master keyboard shortcuts. There are only a few, and you won’t need a lot of time to keep them in mind. Read our article on virtual office tips and tricks.

We hope this article helps you get the most out of your virtual desktops on Windows 11.


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